Digital Quality Management for BRCGS Audit Readiness in the Packaging Industry

The BRCGS Packaging Materials Standard is a globally recognised framework designed to ensure that manufacturers of food-contact packaging comply with food safety, quality and legal requirements.

Thousands of manufacturers worldwide adopt this standard to become reliable partners within the supply chain.

But in real operations, one reality is clear:

When audit season arrives — the pressure begins.

• Intense document preparation

• Version control confusion

• Manual records and lost data

• Nonconformities not systematically monitored

This leads to longer preparation periods, higher risk exposure and lower audit performance.

Optimimax Quality Management

The 3 Most Common Challenges in Packaging SMEs

Document Management	Different locations, multiple versions → loss of time
Data Management	Paper forms → unanalysed / missing data
Nonconformity Management	No root-cause discipline → repeating failures

Perfect BRCGS Audit Readiness with Optimimax QM

Optimimax QM brings quality, maintenance, operations, training and task management onto a single digital platform — transforming audit preparation into an autonomous, controlled process.

Perfect Audit Readiness with Optimimax QM

1) Manage Your Documents Digitally

• All procedures, forms, CAPA records and analysis reports are stored in one platform

• Every document version is tracked automatically by the system

• Periodic forms are reminded automatically

• Missing or expired records are detected and responsible users are notified

• AI services automatically fill periodic forms

2) Use Autonomous Task Assignment

• Time loss caused by manual task tracking is eliminated

• Incorrect task assignment in CAPA / nonconformity / audit actions is prevented

• Task management as a fully intelligent and self-managing system

• Tasks are assigned to the correct person automatically

• Instant notifications are sent to the responsible person

3) Automate Your Maintenance Plans

• Maintenance planning becomes fully digital and autonomous

• The system sends automatic reminders when maintenance is due

• QR codes enable instant access to equipment-specific maintenance forms

• All maintenance records are analyzed

• Performance-based maintenance reports are generated

4) Digitize Training & Organization Management

• Organizational chart is created digitally

• Each employee’s role and responsibility area is clearly defined

• In audits, responsible ownership can be easily seen

• Training plans are automatically reminded by the system

• The AI-powered quiz module measures knowledge level, detects gaps and recommends additional training

5) Be Ready with Audit Simulation

• A “virtual audit” can be created before the real one

• Potential questions, required records and documents are predefined

• AI analyzes the data and detects possible nonconformities

• Missing documents and risky processes are identified in advance

• Audit readiness level becomes measurable before the audit day

Conclusion: On Audit Day, You Need “Control”, Not “Uncertainty”

Digital quality management is no longer a “nice to have” —For packaging manufacturers aiming at BRCGS compliance, it is the core of competitive advantage.

With Optimimax QM you achieve:

• Shorter preparation time

• Traceable and analyzable quality records

• Autonomous tasks and maintenance flows

— without operational complexity.

💬 Let’s discuss how Optimimax QM can be tailored to your production line.

👉 Book a meeting with us —and let’s evaluate how we can adapt it to your processes.